Purchase Ledger Job Description

Purchase Ledger job description

Below is a typical job description for a Purchase Ledger Clerk which we hope you find useful. If you need any assistance with recruiting a Purchase Ledger Clerk in the North West we’d love to hear from you.

As a Purchase Ledger specialist you’ll be in charge of the company spending, overseeing all purchases made by your business, monitoring how much is owed at all times.

Purchase Ledger clerks or supervisors record every product and service your company buys – whether it’s an expensive IT investment or petty cash purchases – and keep tabs on the payment process using a clear reference and date system.

Reporting directly to the Finance Manager, the Purchase Ledger role generally assists the accounts department as necessary, providing any information required by the Finance Director.

The Purchase Ledger role is generally responsible for making BACS or cheque payments, generating coding and checking invoices, working out VAT payments, checking and reconciling statements and dealing with all purchase enquiries.

Purchase Ledger role, duties and responsibilities

A Purchase Ledger will be expected to perform any of the following tasks:

  • Process invoices, reconciling delivery notes to invoices received and purchase orders
  • Set up new supplier accounts and maintain existing account details within the purchase ledger
  • Monthly reconciliation of supplier statements
  • Assist in the preparation of purchase summaries
  • Process business expense returns
  • Cashbook and petty cash cheques
  • Processing BACS payments and preparing cheques

Person Specification

Typical qualities of a successful Purchase Ledger include:

  • Bookkeeping experience
  • Great interpersonal and communications skills
  • Self discipline
  • Good team working skills
  • The ability to work to monthly deadlines
  • An aptitude for IT – knowledge of software packages like Excel, Sage and BACS

Recent news and events

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K Sereice
K Sereice
15:00 15 Oct 20
I would rate this company well for supporting me. I was needing professional advice to know if I was going in the right direction, for a future job role. Sarah helped me with alot of advice. Thank you
Adele Gaskell
Adele Gaskell
19:11 03 Sep 20
Helpful recruiters
Jack Croft
Jack Croft
15:56 06 Aug 20
After completing university during the current global pandemic I thought it would be near impossible for me to get employment, However after finding a very interesting job online and with Tammy guiding me though the interview process I was able to feel more confident in myself and abilities.Again thank you Tammy! 😁
James Thomason
James Thomason
15:36 06 Aug 20
Tammy from AFR was brilliant friendly polite and proffesional. Tammy kept me updated and informed with the progress and feedback for my appication and interviews and I secured the position with the salary I was looking for.Thanks
Magda W
Magda W
18:47 15 Mar 20
I would like to use an opportunity to thank for the support that both Tammy and Sarah gave to me throughout the whole interviewing process. They both made me feel confident in myself to go to the interview as tbh if it wasn’t for them I would have struggled a lot more during the whole process ( never been to one before). Tammy Smith was absolutely amazing !!!!!She made me feel comfortable, provided me with all information I needed to succeed!She is also very warm, super friendly and... approachable, very reliable and informative. Honestly, I cannot thank them enough as they are just perfect career match makers!!!!!AFR Consulting/ Tammy Smith - you are a life changer!!!!Thank you very much!!!!read more
Jo English
Jo English
18:33 12 Mar 20
I had an email to let me know about a job opportunity and after a chat and a video interview that seemed to go really well, I was offered an interview.I cant praise them highly enough as they gave me the self confidence and information I needed and got the job.Three months later, yes it was the right job for me thank you everyone for your hard work.
Karina K
Karina K
23:01 07 Nov 19
Really impressed with AFR Consulting and their speedy effort to find me suitable employment. Tammy and Sarah really had my best interests at heart and the whole experience was much more of personal service than a business transaction as found at other recruitment agencies. I would certainly be using them in the future after trusting them to find me the perfect job.
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