Purchase Ledger Job Description

Purchase Ledger job description

Below is a typical job description for a Purchase Ledger Clerk which we hope you find useful. If you need any assistance with recruiting a Purchase Ledger Clerk in the North West we’d love to hear from you.

As a Purchase Ledger specialist you’ll be in charge of the company spending, overseeing all purchases made by your business, monitoring how much is owed at all times.

Purchase Ledger clerks or supervisors record every product and service your company buys – whether it’s an expensive IT investment or petty cash purchases – and keep tabs on the payment process using a clear reference and date system.

Reporting directly to the Finance Manager, the Purchase Ledger role generally assists the accounts department as necessary, providing any information required by the Finance Director.

The Purchase Ledger role is generally responsible for making BACS or cheque payments, generating coding and checking invoices, working out VAT payments, checking and reconciling statements and dealing with all purchase enquiries.

Purchase Ledger role, duties and responsibilities

A Purchase Ledger will be expected to perform any of the following tasks:

  • Process invoices, reconciling delivery notes to invoices received and purchase orders
  • Set up new supplier accounts and maintain existing account details within the purchase ledger
  • Monthly reconciliation of supplier statements
  • Assist in the preparation of purchase summaries
  • Process business expense returns
  • Cashbook and petty cash cheques
  • Processing BACS payments and preparing cheques

Person Specification

Typical qualities of a successful Purchase Ledger include:

  • Bookkeeping experience
  • Great interpersonal and communications skills
  • Self discipline
  • Good team working skills
  • The ability to work to monthly deadlines
  • An aptitude for IT – knowledge of software packages like Excel, Sage and BACS

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